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TSHRM By-Laws
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SHRM AFFILIATED CHAPTER #0076

 

AMENDED May 28, 2016

ARTICLE I – IDENTIFICATION

SHRM AFFILIATED CHAPTER #0076

Section 1.1: Name. The name of the Chapter is Triangle Society for Human Resource Management (TSHRM) (herein referred to as the "Chapter"). To avoid potential confusion, the Chapter will refer to itself as Triangle Society for Human Resource Management (TSHRM) and not as SHRM or the Society for Human Resource Management.

Section 1.2: Affiliation. The Chapter is affiliated with the Society for Human Resource Management (herein referred to as "SHRM").

Section 1.3: Relationships. The Chapter is a separate legal entity from SHRM. It shall not be deemed to be an agency or instrumentality of SHRM or of a State Council, and SHRM shall not be deemed to be an agency or instrumentality of the Chapter. The Chapter shall not hold itself out to the public as an agent of SHRM without express written consent of SHRM. The Chapter shall not contract in the name of SHRM without the express written consent of SHRM.

Section 2: The fiscal year of this organization will start on January 1 and end on December 31 of each year.

Section 3: In the event of TSHRM’s dissolution the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to the North Carolina SHRM Scholarship fund.

ARTICLE IIMission and Values
Section 1:  We are committed to advancing the HR profession and serving the HR professional


Section 2: To provide assistance in the professional development of every member.

Section 3: To improve the community through social responsibility and connection of human resource expertise to local needs.

ARTICLE IIIMEMBERSHIP
Section 1: TSHRM is an equal opportunity organization without regard to race, creed, color, gender, religion, national origin, disability, veteran status, marital status, pregnancy, sexual orientation or age in connection with, but not limited to, membership, committee appointments and candidates for office. All memberships are individual and not transferable. Eligibility for membership is subject to the following conditions:

Professional Member
Professional membership in TSHRM is available to individuals employed in positions meeting one of the following conditions:

•    Human Resource professionals responsibly engaged in the practice of human resource management, in exempt positions, who devote at least 50% of their time to personnel, human resources or industrial relations;

•    Such individuals who may have other duties but hold primary responsibility for the human resource function in a business or organization;

•    Faculty members of professional rank in human resource management or any of its specialized phases at an accredited college or university;

•    Full time Professional Consultants within the field of Human Resource Management within one of the six functional human resource areas and with previous experience as a practitioner/professional in human resource management and/or hold a professional human resources certification designation such as SHRM-CP, SHRM-SCP, PHR/SPHR/GPHR, CCP, CBP, CEBS, etc.

•    New to the Triangle AND meeting the eligibility criteria described above in last job prior to relocating to the Triangle.

•    TSHRM Professional Member in good standing during previous year but currently not employed in human resources.

•    Unemployed members or applicants, whose immediate past job met the professional membership requirements, are eligible for membership for a period of one year.

•    Licensed Attorneys in the State of North Carolina who provide legal counsel and representation to employers (private or public sector) on human resources issues.

Professional Members pay regular dues and are entitled to all privileges of membership, including the right to vote, chair a committee or hold office.

Affiliate Member
An Affiliate Member is a member who is affiliated with a company which offers a human resource-related service or product for profit such as relocation services, benefit plans, employment, background services, temporary placement, or legal services (other than Attorneys who provide legal counsel to employers on human resources issues),etc.

Not more than one individual per firm may be an Affiliate Member and no more than twenty (20) percent of the total TSHRM membership at the end of the preceding year shall be comprised of Affiliate Members. Membership is individual; therefore, if an Affiliate Member leaves his/her current employment, another employee of that firm may become an Affiliate Member only if the twenty (20) percent limit has not been reached for that year.

Affiliate Members pay dues and are extended all the courtesies of the Association excluding the right to vote, unless the member holds a Board position. The right to hold office or to be appointed chair of a committee will be taken under consideration by the TSHRM Board. No more than three Affiliate members can be Elected Officers in any one year.

Associate Member
Individuals who do not meet the criteria for Professional or Affiliate membership but have a bona fide interest in human resource management.  

Associate Members pay dues and are extended all the courtesies of the Association excluding the right to vote, unless the member holds a Board position. The right to hold office or to be appointed chair of a committee will be taken under consideration by the TSHRM Board.

Entry Level HR Member
Individuals who are in a non-exempt, entry level HR position for less than three years.

Entry Level Members pay dues at a discounted rate to be determined by the TSHRM Board and are extended all courtesies of the Association, including the right to vote, chair a committee or hold office.

Student Member
Student members that are full-time university or college students (enrolled for 9 hours or more) or graduate students (enrolled for 6 hours or more) or who belong to a chartered SHRM Student Chapter. A student member's status will convert to the appropriate membership category immediately upon graduation from school with all the associated rights and responsibilities applicable.

Student Members pay dues at a discounted rate to be determined by the TSHRM Board and are extended all courtesies of the Association except the right to vote, chair a committee or hold office.

Retired Member
Any member in good standing at the time of retirement from any firm, organization or institution may become a Retired Member. Retired Members pay one-half of the annual dues of TSHRM.

Retired Members are entitled to all privileges of their specific membership category at the time of retirement.

Honorary Member
We have eliminated the Honorary Member Category. Current Honorary members are grandfathered in for this membership.

Honorary members will not have voting privileges and will not pay local dues, but will pay any required charges for meetings attended.

Section 2: Candidates for membership will complete an on-line or written application. Such applications will be reviewed by the Vice President of Membership and endorsed if membership requirements are met. Applications will be reviewed by the Past President, current President and President-Elect in the event of any eligibility questions.

Section 3: Members may not engage in solicitation of business during any TSHRM function, nor may they utilize the membership roster for business solicitation. If a member is found soliciting, the Board of Directors will review the issue and determine the appropriate course of action, which could include immediate termination of membership.

ARTICLE IVDUES AND FEES
Section 1: Dues for membership of this organization will be determined by the TSHRM Board of Directors. Dues will be the same for all members in a given membership category and will be paid annually in January (except for grandfathered Honorary Members).

Membership in SHRM will not be a requirement for general membership in the TSHRM. However, annual dues will be discounted for members who are also current members of SHRM and who have designated TSHRM as their primary chapter.

Section 2: For new members joining TSHRM from July 1 through September 30th annual dues will be pro-rated to 50% of normal rates, and if the new member designates TSHRM as the primary chapter, they will receive a discount as defined by the Board of Directors.
For new members joining TSHRM after October 1st and through December 31st, the local dues for primary chapter designations will expire the following year on December 31st. Continuing members will be required to pay the regular price of dues until January 31st, after which time he/she will receive a past-due notice. After January 31st, the member will be dropped from the roster and be ineligible for prorated dues within that same year unless a special offer is approved by the Board and advertised to former members who did not renew their TSHRM membership.

The Board, at its discretion, can elect to offer discounted membership renewal fees to Members in Transition. The Board is limited to offering discounts on membership renewal of up to 50% of the regular dues in any one year.

Section 3: Students will pay a student member rate for TSHRM membership as set by the TSHRM Board per Section 4 of Article IV. This will be further discounted if the student is a National SHRM Student Member. Local meeting fees for student members will be either partially or fully absorbed by the membership as follows:

•    Student Chapter President and Student Chapter Faculty Advisor will be invited to attend each local meeting at no charge.

•    Other Student Chapter Officers will be invited to attend each meeting at a discount off the member rate (as decided annually by the TSHRM board).

•    Student members-at-large will be invited to attend each meeting at a discount off the member rate (as decided annually by the TSHRM board).

•    Annual chapter dues for the Student Chapter Faculty Advisor/s and Student Chapter President will be waived. Annual SHRM dues for the Student Chapter Faculty Advisor and Student Chapter President will be fully absorbed by TSHRM. In the case of multiple Advisors, TSHRM will pay a proportional share of each Advisor’s SHRM dues.

Section 4: The amount of the local dues will be set by the TSHRM Board no later than November 15 of each calendar year. Members who pay annual dues but leave TSHRM during the year will not receive a refund of dues. Members who move into transition mid-year will not receive a refund of dues.

Section 5: Dates for chapter meetings will be set by the TSHRM Board. Members will be assessed a fee for each meeting attended and/or each meeting for which a reservation is made and not canceled in time to avoid cost to TSHRM.

Section 6: All dues and fees will be payable on or before the due date when billed. When any member owes dues or is otherwise indebted to TSHRM for a period of thirty (30) days from the date when same becomes due and payable, he/she will receive a call from the VP of Membership or a current Board Member. When any member owes dues or is otherwise indebted to TSHRM for a period of sixty (60) days from the date when same becomes due and payable, he/she will be automatically dropped from the membership.

Section 7:  The TSHRM Board may offer special rates for membership in order to promote new membership.  Special rates must be approved by majority Board vote and be publicized to the membership.

ARTICLE VBOARD OF DIRECTORS
Section 1: The officers of the chapter are the board of directors and will consist of a President, a President-Elect, Past President, Vice President of Programs, Vice President of Membership, Director, Marketing and Communications, Financial Secretary, Board Secretary and two Board Advisors.

Section 2: The Board of Directors will serve for TSHRM’s calendar year, January 1 through December 31. Appointed directors and elected officers will serve for two (2) years in the same position.  If for some reason, an appointed director or elected official is unable to serve their two (2) year term, either through their own accord or by a decision made by the Board of Directors, appointed person or elected official may serve less than a two (2) year term.  The position of Treasurer and/or Finance Secretary has oversight of TSHRM’s finances and will serve their terms indefinitely with the approval of the President and a majority vote by the Board of Directors. It is recommended that the Treasurer or the Finance Secretary be a CPA or someone with a significant financial background. All members of the TSHRM Board are required to be a member in good standing of SHRM.  Additionally, there may be up to two (2) Advisors serving the Board during a membership year.

Section 3:  TSHRM Leadership -  (Chair Positions):   For TSHRM Leadership positions, Members will self-nominate for appointed positions. The Board of Directors will be responsible for deciding calendar year appointments to the following positions: Secretary, Treasurer, SHRM Foundation Chair, Membership Chair, Programs Chair, Marketing Chair, , Website Management Chair, Governmental Affairs Chair, College Relations Chair, Workforce Readiness Chair, Diversity Chair, Certification Chair, Sponsorship Chair, Volunteer Chair, and Community Outreach Chair. Positions may be job-shared.

Section 4: Any vacancy in the Board of Directors or Leadership (Chair) positions will be filled for the un-expired term by the nomination of the President and a majority vote by the Board of Directors.

Section 5: The Board of Directors’ key objectives are:

•    to assure that the Mission and Values of TSHRM are met

•    to assure the long-term strategic as well as annual success of TSHRM.

Section 6: TSHRM Board of Directors will meet no less than every other month. All Board members are required to attend official meetings of the Board. No TSHRM business requiring Board voting will be conducted without a quorum which is defined as a majority of the Board of Directors.

Section 7: Individuals will also be encouraged to self-identify for open positions and express their interests to the President or President-Elect. The slate of Board officers, defined as President-Elect, Vice President, Membership, Vice President, Programs, Director, Marketing and Communications, Financial Secretary and a Board Advisor will be presented to the membership. The officers will be approved with a majority vote of eligible voters. The membership may vote via electronic method.

Section 8: Key Responsibilities of the Board of Directors
Note: The President and Board of Directors collectively decide on strategies and plans that affect TSHRM as a whole. However, individual Directors are primarily responsible for developing and introducing strategies to the Board in their individual area.

President: Provides strategic and operational leadership to ensure the success of the organization. Recommends the Board of Directors, presides at meetings, and coordinates the various functional groups and committees. The President will maintain a liaison with and must be a member in good standing of SHRM throughout his/her term; this is required to maintain chapter affiliation with SHRM. The President for the preceding calendar year will serve for a two-year term with the title of Past President.

President-Elect: Performs duties of the President in his/her absence. Responsible for nominating and/or appointing of the following year’s Board of Directors. Assists the President with leading the organization so as to ensure a smooth transition between Boards. The President-Elect serves as the Foundation Chair for the Chapter and serves as the liaison to the meeting management consultant. The President-Elect moves to the President position in the beginning of the new year after serving a two year term as President-Elect.. .  If for some reason, the President is unable to serve his/her two (2) year term, either through their own accord or by a decision made by the Board of Directors, the President-Elect will move to the President role.

Past President: Serves as the advisor to current President on an as needed basis relying upon previous experience as chapter President.

Vice President, Programs: Develops and implements strategies to educate members and provide networking opportunities through monthly meetings, roundtable discussions, seminars, etc. Responsibilities include identifying program speakers, surveying meeting attendees, incorporating survey feedback into program selection, and coordinating meeting facilities/logistics with the meeting management consultant.  

Vice President, Membership: Develops and implements strategies to recruit and retain members. Primary responsibilities include approving TSHRM membership applications, recruitment, and, managing the annual membership renewal campaign. Develops and implements strategies to ensure that members, especially new members, are properly welcomed into the chapter, introduced to established members, and fully integrated into the membership. Coordinates member related activities.  Supervises and coordinates volunteer members to lead special interest groups.

Financial Secretary: Develops and implements strategies to assure the financial health of TSHRM. This includes planning strategies for revenue generation, maintaining financial records and developing and maintaining budgets. Responsible for collecting dues/income, paying all bills and producing monthly financial statements to the Board of Directors. The Financial Secretary has primary responsibility for Accounts Receivable.

Marketing and Communications Director: Develops and implements strategies to provide information to TSHRM members and interested outside parties on a regular basis. This primarily includes having total responsibility for activities associated with the compilation and distribution of the chapter newsletter. Responsible for public relations of the chapter. Maintains current and accurate information on the chapter website and social media websites. Maintains and updates all local HR events on the website. Approves and posts HR jobs for the website.

Board Advisors: Through their experience and leadership qualities, these individuals provide overall guidance to TSHRM. They may also assist other Board members and chair special projects.

Section 9: Any officer may be removed from office, with cause, upon an affirmative vote of two-thirds of the entire Board of Directors at a duly constituted Board of Directors meeting. Any Chair Person may be removed from office, with cause, upon affirmative vote of the President, President-Elect and Past President.

ARTICLE VIMEETINGS
Section 1: Chapter meetings will be held monthly unless the Board determines another schedule to be more suitable, in which case, the membership will receive advance notice. The time and place for the meetings will be determined by the nature of the program and membership preferences.

Section 2: Proposals requiring voting of the membership will be approved by a majority of vote of the members present (except as modified in Article VIII Amendments) or via online survey with majority vote by members who vote within the voting time window.

ARTICLE VIICOMMITTEES
Section 1: The Board of Directors will decide upon committees deemed proper and necessary to fulfill objectives and purposes of the organization.
 
Section 2: All committee chairpersons will be appointed by the President, Vice President and Board Advisor, subject to the approval of the Board of Directors.

ARTICLE VIIIAMENDMENT OF BYLAWS
Section 1: The Bylaws may be amended by a majority vote of the members present at any meeting at which a quorum exists and in which required notice has been met, or via online survey with majority vote by members who vote within the voting time window, provided that no such amendment shall be effective unless and until approved by the SHRM President/CEO or his/her designee as being in furtherance of the purposes of the SHRM and not in conflict with SHRM bylaws. Any motion to amend the bylaws shall clearly state that it is not effective unless and until approved by the SHRM President/CEO or his/her designee.

ARTICLE IXCHAPTER FINANCIAL MANAGEMENT
The Board of Directors is responsible to maintain adequate financial reserves for the chapter.  Reserves are defined as chapter funds on deposit that are not obligated to a chapter liability.  Chapter reserves will not fall below $40,000 unless approved by a 2/3rds majority vote by the TSHRM Board.

ARTICLE XWITHDRAWAL OF AFFILIATED CHAPTER STATUS
Affiliated chapter status may be withdrawn by the President/CEO of SHRM or his/her designee as a representative of the SHRM Board of Directors upon finding that the activities of the Chapter are inconsistent with or contrary to the best interests of SHRM. Prior to withdrawal of such status, the Chapter shall have an opportunity to review a written statement of the reasons for such proposed withdrawal and an opportunity to provide the SHRM Board of Directors with a written response to such a proposal within a thirty (30) day period. In addition, when the Chapter fails to maintain the required affiliation standards as set forth by the SHRM Board of Directors, it is subject to immediate disaffiliation by SHRM. After withdrawal of Chapter status, the SHRM Board of Directors may cause a new Chapter to be created, or, with the consent of the President/CEO of SHRM and the consent of the body which has had Chapter status withdrawn, may re-confer Chapter status upon such body.

ARTICLE XI – Chapter Dissolution
In the event of the chapter’s dissolution, the remaining monies in the Treasury, after chapter expenses have been paid, will be contributed to an organization decided upon by the Board of Directors at the time of dissolution (e.g. the SHRM Foundation, a local student chapter, the State Council, an HR degree program or other such organization or charity with purposes consistent with those of the Chapter.



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